Roles are for giving specific permissions to various users in your space. It provides owners and admins greater control over who can publish what, especially for bigger projects. For instance, if you have several authors on your blog, you can give different access permissions to each author. This would minimize the risk of authors getting in each other’s way and provide a robust solution to organizing team coordination.

Section titled What are Roles? What are Roles?

Section titled Default Roles Default Roles

Your Storyblok space is set up with three roles by default: Owner, Admin, and Editor.

Section titled Custom Roles Custom Roles

Besides the default roles of Editor and Admin, you are free to create any roles that meet your team's needs. The user creates custom roles to further tailor your experience and manage your team and spaces on Storyblok. You may have designers, translators, or content creators who will not need access to the entire project but rather specific parts of it. This is where custom roles and permissions come in handy.

Section titled What are Permissions? What are Permissions?

Permissions are rules set within a role that either grant or prevent access to certain aspects of the space.

Section titled Permission Types Permission Types

It is possible to manage permissions at a granular level with Storyblok. This allows you to have more control over your workflow as your team increases in size and variety of roles. For instance, you can have an "English Author" role that only has access to content in the English language, and they will not be able to publish in any other language accidentally.

Section titled General General

Besides their role as Editors, there is no pre-defined set of permissions you have to use-- you have the freedom to define the level of access for each role depending on your needs.

Section titled Content Content

For these permissions, the user has access/rights to edit, view, or deploy if nothing is specified.

Section titled Blocks Blocks

Blocks permissions involve granting access to edit specific blocks. Admin is also able to hide certain blocks from specified user Roles.

Section titled Datasources Datasources

The Datasources category involves permissions to access the key-value pairs within datasources.

Section titled Assets Assets

In the Assets category, you can control permissions for editing and uploading assets to specific folders.

Options:

1. Select Folders:
   • Grant upload access to selected asset folders for this role.
   • When selecting a parent folder, its entire tree will be automatically included.
   • To select a subfolder, ensure that the parent folder is also selected.
2. Hide Restricted Folders:
   • Hide assets and asset folders (including their subfolders) that the role doesn't have permission to upload to.

Section titled How to create roles How to create roles

On the left-hand navigation, select {1} Settings, then select {2} Roles and click the {3} Add new role button.

Type in a {1} name for the role, and {2} select your permissions. 

Select {3} Save when you are finished.

Adding {4} a short description is optional.

Add {5} if you want to create a role for an SSO user.

Section titled Creating SSO user role Creating SSO user role

To create a role for a Single Sign-On (SSO), navigate to the roles tab in settings and click on the checkbox for SSO {1}

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click the checkbox {1} to indicate this is an SSO role. Next, add the SSO user ID user {2} and click on any checkbox for the default admin {3} or editor {4} user role.

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Section titled Assign users to roles in a space Assign users to roles in a space

To assign a new user to a role in a space, navigate to the Settings {1} tab and click on the Users {2} tab. Next, add a user to the space using their username or email address if they are in your Organization. Next, click on the Choose role {3} dropdown, select a role for the user, and click on the Send invite {4} button to invite them as new users with the assigned roles.

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To modify an existing user's role in a space, Click on Settings {1} and click on the Users {2} tab. Next, click on the ellipses of the selected user and click on Edit {3}.

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Assign the new role to the user and click Save {1}.

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Section titled How to change permissions How to change permissions

On the left-hand navigation, select {1} Settings, then select {2} Roles and click on the {3} role you would like to edit.

Next, under {1} Permissions, select the {2} category tab from which you wish to edit permissions. {3} Select/deselect your permissions in the expandable lists.

When finished, select {4} Save.

Section titled Permission for read-only field access Permission for read-only field access

To set a read-only permission for a field, navigate to your Blocks {1} permissions and click on the Block field permissions {2} dropdown. To make a field read-only for the selected role, click the checkbox {3} next to that field. This will prevent users with this role from editing the field's content.

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