Privacy Policy for Applicants

Storyblok, Peter-Behrens-Platz 2, 4020 Linz, Austria Austrian registered, FN 479743 f we are committed to protecting and respecting your privacy. This Privacy Notice (together with any other documents referred to herein) sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

We use Smart Recruiters, an online ATS, to assist with our recruitment process. We use Smart Recruiters to process personal information as a data processor on our behalf. Smart Recruiters is only entitled to process your personal data in accordance with our instructions.

Where you apply for a job opening posted by us, these Privacy Notice provisions will apply to our processing of your personal information in addition to our other Privacy Notice which is available on our website under this link: https://www.storyblok.com/legal/privacy-policy

Your Personal Information

Information we collect from you

We collect and process some or all of the following types of information from you:

• Information that you provide when you apply for a role. This includes information provided through an online job site, via email, in person at interviews, and/or by any other method.
• We process personal details such as name, email address, address, date of birth qualifications, degrees, experience, information relating to your employment history, skills, and experience that you provide to us.
• If you contact us, we will keep a record of that correspondence.
• A record of your progress through any hiring process that we may conduct.
• Any additional personal data that we received before or during the hiring process.

Information We Collect from Other Sources

We can check the information you provided with other publicly available information about you that you have published on the Internet – this may include sources such as LinkedIn and other social media profiles.

Uses Made of Your Information

Lawful basis for processing

We rely on legitimate interest in accordance with Article 6 (1) lit f GDPR as the lawful basis on which we collect and use your personal data. Our legitimate interests are the recruitment of staff for our organization.

Where you apply for a job opening through the Smart Recruiters Apply functionality or any other job board, we rely on your consent, which is freely given by you during the application process, to disclose your personal data to Indeed or any other job board on the basis described below.

With applying and confirming this privacy policy, you confirm our use of your personal data. In this case, the legal basis is your consent pursuant to Article 6 (1)(a) GDPR. You can revoke your consent at any time by letter or e-mail, so that the processing of your data for this purpose is no longer permitted from the time of receipt of your revocation. The lawfulness of the processing of your data until revocation remains unaffected by your revocation.

Purposes of processing

We use information held about you in the following ways:

• To consider your application in respect of a role for which you have applied or any other potential engagement within our firm or our subsidiaries.
• To communicate with you in respect of the recruitment process.
• To communicate about your engagement with any of our Suppliers, specially such as Consultants, covered with a confidentiality agreement.
• To enhance any information that we receive from you with information obtained from third-party data providers.
• To find appropriate candidates to fill our job openings.

Automated decision making/profiling

We may use smart Recruiters ATS to select appropriate candidates for us to consider based on criteria expressly identified by us, or typical in relation to the role for which you have applied. The process of finding suitable candidates is automatic, however, any decision as to who we will engage to fill the job opening will be made by our staff.

Disclosure of Your Information

Where you have applied for a job opening through the Smart Recruiters Apply functionality or any other job boards, and where you have consented to this disclosure, we will disclose to Smart Recruiters certain personal data that we hold, including but not limited to a unique identifier used by Smart Recruiters or any other job board to identify you, and information about your progress through our hiring process for the applicable job opening, as well as tangible, intangible, visual, electronic, present, or future information that we hold about you, such as your name, contact details and other information involving analysis of data relating to you as an applicant for employment (collectively “Disposition Data”). Smart Recruiters’ Privacy Notice in respect of Smart Recruiters’ use of the Disposition Data is available on Smart Recruiters’ website. The same applies to any other job boards we use for recruitment.

Where you have applied to a job opening through another service provider, we may disclose data similar to the Disposition Data defined above to such service provider. The service provider shall be the data controller of this data and shall therefore be responsible for complying with all applicable law in respect of the use of that data following its transfer by us.

How We Store Your Personal Data

Security

We take appropriate measures to ensure that all personal data is kept secure including security measures to prevent personal data from being accidentally lost or used or accessed in an unauthorized way. We limit access to your personal data to those who have a genuine organizational need to know it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.

We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.

Where We store your personal data

Where we store your personal data in our own systems, it is stored on our secure servers within the EEA.

If you would like further information, please contact us (see ‘Contact’ below). We will not otherwise transfer your personal data outside of Austria OR EEA or to any organization (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries.

How long do we keep your personal data?

We will hold all the data for 12 months in case you are a candidate and 24 months in case you were an employee, both calculated from the day you provided us with the information.

Your rights

Under the General Data Protection Regulation, you have a number of important rights free of charge. In summary, those include rights to:

• access to your personal data and to certain other supplementary information that this Privacy Notice is already designed to address
• require us to correct any mistakes in your information which we hold
• require the erasure of personal data concerning you in certain or any situations
• receive the personal data concerning you which you have provided to us, in a structured, commonly used, and machine-readable format and have the right to transmit those data to a third party in certain situations
• object at any time to processing of personal data concerning you for direct marketing
• object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
• object in certain other situations to our continued processing of your personal data
• otherwise, restrict our processing of your personal data in certain circumstances
• claim compensation for damages caused by our breach of any data protection laws.

If you would like to exercise any of those rights, please:

• contact us using our Contact details below
• let us have enough information to identify you,
• let us have proof of your identity and address, and
• let us know the information to which your request relates.

How to complain

We hope that we can resolve any query or concern you raise about our use of your information.

The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live, or where any alleged infringement of data protection laws occurred. The supervisory authority in Austria is the Austrian Data Protection Authority which may be contacted at https://www.data-protection-authority.gv.at/  or telephone: +436603145741.

Contact

All questions, comments, and requests regarding this Privacy Notice should be addressed to legal@storyblok.com.