Assets Library
The Asset Library helps keep your images, videos, PDFs, etc. organized in a gallery format. Here, you will be able to provide alt text, a title or caption, tags, copyright date, and a source to the individual image. You can create folders to help organize your images as well.
This doc does not cover the Image Editor. To learn more about our Image Editor, please go to our Image Editor documentation.
Limits
The table below outlines our Assets limits for our different plans
| Feature | Community | Entry | Teams | Enterprise | Enterprise Plus |
|---|---|---|---|---|---|
| Number of Assets | 2500 | 4000 | 10,000 | Unlimited | Unlimited |
Accessing the Asset Library
To access the Asset Library, select the {1} Assets tab on the left-side navigation menu.
Uploading an Asset
To upload an asset, click on the {1} Upload Files button on the top-right of the screen.
Adding Image Details
Select any asset in the library {1}.
A {1} full-page modal will appear with {2} details options on the right-hand side.
Here, there are some features/details you can add to your asset: alt text, a title/caption, tags, make your asset private, add copyright information, select an expiration date for the asset, and add a source URL.
Features:
| Feature | Description |
|---|---|
| Alt text | Alternative text; a description for screen readers or for when the asset doesn’t load |
| Title/Caption | Add text to the bottom line of wherever the asset is displayed |
| Tags | Choose a tag from the established keywords under your Tags category |
| Private Asset | Toggle this on or off to make your asset accessible via an access token |
| Copyright | Add copyright information (company, year, etc.) to the asset |
| Expiration date | Set a date for the asset to be deleted |
| Source | If the asset is externally sourced, you can add a link to the original URL |
References
The {1} References tab displays where the asset is being used in your story {2}.
Activity
{1} A feature coming soon-- track your asset activity over time.
Making an Asset Private
Select any asset in the library {1}.
On the right-hand side, under {1} Private asset, click {2} the toggle.
This makes your asset only accessible via a token and unavailable to the public.
You can follow this tutorial on how to implement private assets!
Generating an Asset Token
To access your token, go to the {1} Settings tab, then the {2} Access Tokens tab and choose {3} Asset. Finally, select the {4} Generate button to create a token.
Here is the generated Asset token {1}:
Creating Folders
Select the {1} All Folders dropdown menu
A {1} dropdown menu will appear. Select the {2} Plus (+) icon.
{1} Type in a name for the folder, then to save it, select the {2} Checkmark icon
Here is the newly created folder {1} as it lives in the All Folders list:
Asset Custom Meta Data
You can define custom meta fields for your assets and then use the fields to fill in custom data. To do this, navigate to Settings {1} > Asset Library {2}. Next, navigate to Custom metadata fields {3}. Here, you can set custom fields for users to fill in when uploading an asset. You can also set any field as Required.
